Delve into the platforms that automate billing, track expenses in real-time and offer clear financial reports to keep your projects profitable
Free 14 days Trial | No credit card required | Cancel anytime
Active users
Total hours tracked
Tasks completed
Payments
From time tracking to milestone billing, find the best software that helps you stay organized and get paid efficiently.
Handling projects and invoicing separately leads to inefficiencies, missed payments, along with financial discrepancies. Tracking tasks, expenses and billing manually is time-consuming as well as challenging for project teams.
Disconnected invoicing systems result in billing delays, inaccurate records and limited financial visibility. These discrepancies create cash flow issues, client dissatisfaction as well as unnecessary stress for project managers.
Project management software with invoicing combines task tracking, budgeting, and billing in one platform. Effortlessly track timelines as well as generate accurate invoices, ensuring timely payments and smooth project execution.
Invoicing project management software is a comprehensive digital solution that combines project tracking capabilities with financial management tools. It serves as an integrated platform where businesses can plan, execute, and monitor projects while simultaneously handling payment processing.
Powerful integration between project execution and financial management eliminates the need for multiple separate tools while reducing the risk of errors. Organizations save valuable time, improve accuracy, and gain real-time visibility into both project progress as well as financial health through integrated solutions.
Key objectives:
While time and expense tracking are crucial features, project management software offers more than that. Let’s explore some of its prominent features.
Innovative invoicing tools automatically pull in billable hours, expenses, and materials to create professional invoices. They can calculate taxes, apply discounts, and include payment terms using built-in rules. You can also customize templates to match your company’s branding.
These systems support batch invoicing, recurring billing, and automatic delivery to clients through their preferred channels. Everything is designed to look professional and consistent.
Time tracking tools let you log hours across different projects and tasks. Expense tracking captures and organizes all related costs. With mobile access, you can record time and scan receipts on the go, even in different currencies.
You can view timesheets in multiple formats, set up approval workflows, and calculate overtime. It ensures billing is accurate and well-documented.
Secure client portals give clients access to their invoices, payment history, and other financial documents. They can check project progress, approve changes, download files and make payments directly.
Portals can be customized with your branding. They support document sharing, messaging, and automatic updates—while keeping data safe.
Built-in reporting tools help you understand your financial health with profit margins, revenue forecasts, and budget tracking. Dashboards show important numbers like aging reports and cash flow.
You can filter reports, schedule them to run automatically and export them in different formats. These tools also connect with business intelligence platforms for deeper analysis.
Recurring billing tools handle subscriptions and regular payments automatically. You can set up schedules, generate invoices, and track revenue from repeat customers.
The system allows flexible billing cycles, proration, and insights into subscription performance—helping you grow steady revenue as well as keep customers happy.
Real-time budget tracking shows how actual project costs compare to your estimates. You can see breakdowns for labor, materials, and overheads. Forecasting tools help spot problems early and keep projects on track.
These features also support long-term planning by showing how profitable each project is and where improvements can be made.
Milestone billing links invoices to key project stages. Invoices are sent automatically when a milestone is reached. You can define your milestones, schedule billing, and set percentage-based payments.
Milestone billing makes it easier to manage large projects and stick to clear payment timelines.
Analytics tools review past billing data to spot trends and improve pricing. They use pattern recognition and machine learning to help forecast revenue.
You can adjust what you analyze and how it’s reported, making it easier to plan strategically as well as strengthen your financial decisions.
Considering project management tools that also handle invoicing? Here are 10 top software solutions that help you manage tasks, track time, and get paid faster.
Best project management software with invoicing and project tracking
A versatile project management platform offering robust invoicing capabilities alongside comprehensive project tracking. Popular among architectural firms for its visual interface and customizable workflows. Kooper seamlessly integrates project budgets with automated billing, supporting multiple currencies and payment gateways.
Key features:
Top project management platform for construction industries
Procore is an enterprise-focused construction project management platform that seamlessly integrates invoicing with project financials. It offers comprehensive budget tracking, change order management, and automated payment applications.
The software excels at managing complex construction billing cycles, including progress billing, retainage calculations, and lien waiver tracking. Meanwhile, it also provides real-time financial visibility across multiple projects and stakeholders.
Key features: Procore’s advanced financial management tools integrate project costs, budgets, and billing in real-time. Automated invoice generation based on project progress and milestone completion. A comprehensive document control system that tracks all financial communications and approval workflows.
Comprehensive project management solution for professional services firms
BQE Core is tailored for professional services firms, combining project management with robust time tracking and billing automation. The platform streamlines the entire project lifecycle from proposal to payment, featuring automatic invoice generation based on billable hours, expense tracking, and customizable billing rates. Its flexible billing arrangements support fixed fee, hourly, and mixed billing methods.
Key features: BQE Core has built-in time and expense tracking that automatically feeds into invoice generation. Customizable invoice templates that support multiple billing arrangements including fixed fee, hourly, and cost-plus. Intelligent project accounting that connects project data with invoicing for accurate billing and profitability tracking.
Intuitive project management tools with invoicing for architecture firms
ArchiOffice is purpose-built for architectural firms, merging project and document management with specialized billing features. The software automatically generates invoices based on project phases and completion percentages, tracks employee time against budgets, as well as manages consultant billing. It includes industry-specific templates and AIA-format billing documents.
Key features: The tool has phase-based project management that ties deliverables directly to billing schedules. Dynamic invoicing system that supports multiple billing methods and rates per project or staff member.
Ultimate task management tool with robust integrations for invoicing
Asana is primarily known for task management. However, its invoicing capabilities through integrations like Harvest enable teams to track billable hours and generate invoices directly from tasks. The platform offers customizable workflows, milestone tracking, and resource management, complemented by time-based billing as well as expense-tracking features.
Key features: Asana has business features that include time-tracking integration with popular billing tools. Milestone and deliverable tracking that can trigger automated invoice creation through integrations. Custom fields and reporting that help track billable hours as well as project financials.
Versatile project management software for easy bill customization
ClickUp is a versatile project management tool that incorporates native time tracking and invoicing features. The platform allows teams to create custom invoices based on tracked time, set billable rates per task or team member, and automate recurring billing cycles. Its extensive customization options support various billing scenarios and client requirements.
Key features: Native time tracking with billable hours flagging and automated reporting. Custom invoice generation through integration with accounting software like QuickBooks and Xero. Granular permission settings that control who can view and manage financial data.
Best project collaboration tool for seamless integration
Basecamp is known for its straightforward approach, combining project collaboration with basic invoicing through third-party integrations. The platform focuses on clear communication and file sharing while supporting time tracking as well as billing through partnerships with specialized invoicing tools like FreshBooks or Harvest.
Key features: Basecamp’s project budgeting tools monitor expenses and billable hours. Integration capabilities with popular invoicing platforms for streamlined billing workflows. Client portal features that facilitate invoice sharing and payment processing.
Powerful project management tool for time tracking
Harvest specializes in offering robust project management features including team scheduling, capacity planning, budget monitoring, etc. The software automatically generates professional invoices from tracked time and expenses, supports online payments as well as provides detailed financial reporting for project profitability analysis.
Key features: The platform’s powerful time tracking automatically generates invoices based on hourly rates and project budgets. Expense tracking with receipt capture that adds reimbursable expenses to invoices. Seamless online payment processing with automatic payment reminders and late fees.
Best accounting software with robust project management capabilities
FreshBooks is a cloud-based accounting software with strong project management capabilities that excels at creating professional invoices and tracking payments. It includes features for time tracking, expense management, and project profitability analysis while offering client portals for seamless collaboration as well as payment processing.
Key features: Double-entry accounting system with project time tracking and expense management. Automated recurring invoices with customizable payment terms and late payment reminders. Detailed financial reporting that provides insights into project profitability and cash flow.
Complete suite with robust project management tools
Zoho Projects is part of the Zoho ecosystem, combining comprehensive project management with integrated invoicing functionality. The platform offers milestone-based billing, timesheet-to-invoice conversion, and expense tracking. It also provides detailed project financial reports and supports multiple currencies for global teams.
Key features: Zoho’s integrated time tracking and billing automatically generates invoices from timesheet data. Multiple billing rate support that allows different rates for different projects, clients, or tasks. Comprehensive project financial reporting with budget vs. actual tracking and profitability analysis.
Project management invoicing software doesn’t just manage client invoices accurately or help in determining exact project expenses but more. Let’s explore some of the great benefits it offers:
Automated Billing Accuracy
Project management software eliminates manual invoicing errors through automated calculations and standardized templates. Accurate time tracking, expense monitoring, and rate applications ensure every billable item gets captured as well as properly invoiced to clients.
Revenue Forecasting
Advanced reporting tools analyze billing patterns and payment histories to predict future revenue streams. Accurate forecasting helps in resource planning, business growth strategies, and financial goal setting.
Time-Saving Integration
Direct integration between project tasks and invoicing streamlines financial operations significantly. Hours logged, materials used, as well as services rendered automatically flow into invoice generation, reducing administrative overhead while saving valuable staff time.
Professional Invoice Presentation
Customizable invoice templates maintain consistent branding while presenting detailed project information. Professional formatting, itemized breakdowns, and organized presentations enhance credibility as well as expedite client payments.
Real-Time Financial Tracking
Immediate visibility into project finances allows managers to monitor budgets, costs, and profitability continuously. Live tracking of billable hours, expenses, and payments helps maintain healthy cash flow along with project financial health.
Payment Processing Efficiency
Integrated payment processing features enable quick client transactions through multiple payment methods. Automated payment reminders, receipt generation, and transaction tracking streamline the entire billing cycle.
Client Portal Access
Secure client portals provide transparency into project progress and associated costs. Clients can review invoices, track payments, and access project documentation independently, improving overall trust.
Project management software with invoicing transforms the way professionals handle projects and finances simultaneously. Integrating invoicing ensures projects stay within budget, billing is accurate, and payments are processed promptly. Real-time updates on tasks and financial data reduce disruptions, allowing teams to make informed decisions quickly.
Managing both project tracking and invoicing in one platform leads to smoother execution, faster invoicing cycles, as well as more efficient overall management. The result is better financial control, increased productivity, and higher client satisfaction, driving long-term business success.
Look for software that aligns with your firm’s specific workflow, project size, and billing complexity. Consider factors like user interface simplicity, customization options, mobile access, and pricing structure. Test multiple options through free trials, evaluate customer support quality, and read user reviews from similar businesses before making a decision.
Combining project management and invoicing streamlines operations by automatically connecting billable hours, expenses, as well as deliverables to invoice generation. Integrated systems reduce double data entry, minimize errors, and provide real-time financial visibility. Project managers can track budgets, costs, and profitability without switching between multiple platforms, making operations more efficient.
Multiple stakeholders benefit from integrated invoicing: project managers gain better financial control, accounting teams receive accurate billable data, executives access real-time profitability insights, and clients receive detailed, professional invoices. Team members benefit from automated time tracking, while administrative staff save time on manual invoice creation and payment processing.
Most modern project management platforms offer robust integration capabilities with popular accounting software like QuickBooks, Xero, and Sage. Integration features typically include automated data syncing, expense tracking, payment reconciliation, and financial reporting. Always verify specific integration compatibility with your existing accounting systems before purchase.
Leading project management platforms implement multiple security measures including encrypted data transmission, secure payment processing, role-based access controls, and regular security audits. Financial data receives additional protection through dedicated servers, two-factor authentication, and compliance with industry standards like PCI DSS for payment processing.